Permit applications, compliance filings, interagency memos, FOIA requests — ingested, indexed, and audit-ready in under a second. Built for the agencies that can't afford to lose a single record.
+12% vs yesterday
14 depts · 2 pending review
vs 4.2 days paper avg
38 high priority · 105 standard
Clearance ingests 47+ document formats — scanned PDFs, Word docs, legacy TIFF archives — and indexes every character with 99.2% OCR accuracy. A Florida county clerk using a comparable system went from 500 to 700 documents per day with zero added staff.
More docs processed daily with same staff
Typical processing time for online submissions
OCR accuracy on scanned legacy documents
Document formats supported natively
Full-text search across 10M+ documents including scanned images. Query by keyword, document ID, department, date range, or compliance status. The average paper retrieval takes 4.2 days. Clearance takes 0.38 seconds.
Ready to see it on your documents?
We'll run a live demo using a sample of your agency's document types.
Clearance monitors retention schedules, expiry dates, and audit windows across every department — automatically. No record is destroyed while a legal case is pending. No deadline expires unnoticed. State agencies must review and update record schedules regularly; Clearance does it for you.
Q1 State Audit Filing
FOIA Response Deadline
Annual Records Retention Review
Federal Compliance Report
Fiscal Year Archive Deadline
An immutable, hash-chained log records every retrieval, modification, approval, and export. When the auditors arrive, you're ready in minutes — not weeks. The average data breach costs $3.92M. Clearance's FIPS 140-2 audit trail is your documented proof of control.
"We went from losing permits between departments to having a full audit trail for every document. Our state audit took three days instead of three weeks."
Sandra K. Torres
County Clerk, Riverside County, CA
"The compliance deadline tracking alone justified the budget. We had two near-misses on FOIA response windows last year. Zero this year."
Michael J. Okafor
State Agency Director, Texas Dept. of Environmental Quality
"Our IT team digitized 40 years of paper records in 11 weeks. The OCR accuracy on handwritten documents surprised everyone — including our lawyers."
Priya Venkataraman
Municipal IT Director, Cook County, IL
Request a secure demo and a Clearance solutions engineer will walk you through the platform using a sample of your agency's document types — permit applications, compliance filings, or whatever's causing the most pain.
NOT READY FOR A DEMO? START HERE.
Compliance Readiness Checklist
47-point audit prep guide for state agencies. Free PDF.
Average cost of a govt data breach
Ponemon InstituteWork time wasted on paper workflows
Xerox ResearchAnnual DMS market growth rate
Through 2032More docs per day, same headcount
Florida County Clerk